Information for Our Clients

Made for occupied residential housecleaning. The first 2 pages of this are in letter format thanking the client for choosing your service. It covers payment policy, cancellations and rescheduling, preparation of the home to be cleaned, a guarantee, and a policy on pets. The 3 rd page is a project or optional cleaning page with suggested pricing. You can edit to suit your business.

Vacant Home Cleaning Work Order

This form gives your client complete details of what is going to be cleaned in each area of the home. Also includes project or additional cleaning and fill in blanks for additional charges. Doubles as an information sheet when your talking with a prospective client on the phone. Clients like to see what they are paying for. Includes terms and agreement, payment and cancellation policy. You can edit to suit your business.

New Construction Cleaning Bid and Contract Form

Made for newly constructed residential homes, this form gives complete detail of the work that will be performed in each area of the home down to the fine details. Windows are shown as an option. This form gives information stats that you fill in when you are on the phone with the contractor or bidding the job onsite. Clients like to see what they are paying for. Also includes acceptance clause and signature lines. You can edit to suit your business.

Vacant Home Cleaning Mailer or Flyer

Can be used for either. Direct, confident and to the point! Just fill in your business name and phone number, make copies and you are ready to mail, cold call or hand out. This form can be used with or without your business card.

Preferred Customer Flyer

This is a nice “leave behind” for your preferred clients. This flyer offers a % off specific services. Encourages them to call and inquire about your special promotion. Edit to fit your business.

Help Wanted Flyer

Download your logo or add your company name and phone number and these flyers are ready to post!

New Construction Cleanup Mailer or Flyer

Can be used for either. Direct, confident and to the point! Just fill in your business name and phone number, make copies and you are ready to mail, cold call or hand out. This form can be used with or without your business card.

Leave of Absence and Time Off Policy

Includes policies and time off request form. Use these forms for personal time off, family bereavement, pregnancy leave, leave of absence, military leave, and jury duty and covers policy on tardiness. You will need to edit according to your state law if applies.

Company Safety Policy Statement

This is a 1 page standard in the industry Safety Policy Statement. Every business should have this for their employees. It covers general procedures including those of management, supervisors, safety committee, and employees.

Employment Agreement

Written by an attorney and designed to protect your business intellectual property, confidential information and also discourages employees from soliciting your clients. 6 pages include an Exhibit A for rate of pay. This is a very valuable must have for any business!

Background Research Release Form

This is a 2 page document giving you the option of long form or short form. This form gives employers consent to conduct an investigation, contact government agencies and past employers. An essential tool and practice used before you hire.

Authorization for Payroll Check Deduction

This is a 1 page form for 3 different types of deductions include for medical/dental premiums, draws, and misc. Provides signature lines for management and employee.

Application for Employment

Essential tool for cleaning businesses that hire employees. This is a standard but very thorough form. Include 3 pages for personal information, educational history, employment record, references, work availability, and salary/hourly rate requirement.

Vacation Pay Policy & Request Form

This policy and form is of industry standard. The policy itself can be edited to suit your business. The form has fill in fields for first and second choice of days, approval and signature lines.

Payroll Commission Report and Instructions

Employees use this form daily and hand in at the end of the pay period. Keeps track of the date worked, client's name, amount of the sales, and rate of pay, earned commission, and hours worked. Can be used for weekly or bi-weekly payroll. Comes with instruction for employees and can easily be adapted for employees that are paid hourly.

Equipment & Supply Maintenance Checklist

Formulated for the housecleaning industry but can be edited for any type of cleaning business. Used by both management and employees, this serves as a checklist for equipment maintenance and supplies. It is a monthly form used weekly for labeling of chemicals and equipment, documentation of missing items, cleaning, replacement and repairs of equipment. There is a list of cleaning supplies that you can customize for your company.

Employee Warning Notice

Documentation is critical when you have employees. This form serves the purpose for oral and written recordkeeping, lists 16 different violations, actions taken and requires signatures from both management and employee.

Daily Time Sheet

If you have employees this is a necessary tracking form. A manual form that tracks hours, mileage, arrival and departure times, amount of sale per job, downtime, lunch breaks, a place for employee notes, who they worked with, signature and date.

Weekly Sale Sheet

A basic spreadsheet with columns for date, client's name, amount of sale, code, and other. This form can be used in word on your computer or for manual documentation.